Google Workspace is great.
It's the perfect tool to get your business off the ground. It's all there - email, calendars, shared docs — all simple, all familiar.
But what about now - now your business is growing? With more people, more responsibilities, more need for control, is Google Workspace still the right tool for the job?
If you're a long-standing Google Workspace user starting to wonder if Microsoft 365 a better fit for where you are now, you're not alone. It’s a question we hear a lot from businesses that have outgrown the “just getting things done” phase and are now looking for tools that support structure, security, and scale.
So let’s take a look at Microsoft 365 and Google Workspace alongside each other to see if we can help you reach a decision that's right for your business.
If your SME is growing fast, now’s the perfect time to upgrade your digital toolkit.
If your team is spending more time managing tools than using them, Microsoft 365’s integrated approach, especially with AI features like Copilot, might offer a more streamlined experience, enabling you to boost productivity, improve collaboration, and scale with your business.
Microsoft Copilot helps automate repetitive tasks, generate content, and surface insights—saving your team time and effort.
Microsoft Teams and SharePoint make it easy to chat, meet, and co-edit documents in real time—ideal for hybrid or remote teams.
Built-in threat protection, data loss prevention, and compliance tools help keep your business secure and regulation-ready.
Flexible plans let you add or remove users as needed, so you only pay for what you use.
Enjoy a consistent experience across Word, Excel, Outlook, and Windows—no extra plugins or workarounds required.
Microsoft and its partners offer tools and services to help you migrate from Google Workspace with minimal disruption.
| Feature | Microsoft 365 | Google Workspace |
| Office Applications | Full desktop and web apps (Word, Excel and Powerpoint) | Web-based apps only |
| Collaboration | Microsoft Teams with deep Office integration | Google Meet and Chat |
| Storage | 1 TB+ OneDrive per user | 30GB to 2TB per user |
| Security & Compliance | Advanced threat protection, DLP and eDiscovery | Basic security features |
| AI Integration | Copilot in Word, Excel and Outlook | Limited AI features |
| Offline Access | Full offline functionality with desktop apps | Limited offline capabilities |
While Microsoft 365 excels in integration, security, and scalability, Google Workspace can be a better fit for teams prioritising simplicity, speed, and real-time collaboration. Its browser-based tools offer a clean, intuitive interface with minimal setup, making it ideal for small teams or startups.
Google’s real-time editing and commenting features are often seen as more seamless than Microsoft’s, and its lower learning curve suits users already familiar with Gmail or Android. For very small teams, Google Workspace may also offer better value, especially if enterprise-grade features aren’t required, though Microsoft 365 remains the stronger choice for businesses with complex needs or heavy reliance on Office apps
Switching to Microsoft 365 can deliver immediate and long-term returns by streamlining operations, reducing costs, and boosting productivity.
Replace multiple third-party tools with one integrated platform to reduce licensing fees.
Built-in admin controls and security features reduce overheads and free up IT resources.
Familiar apps like Word, Excel, and Outlook work seamlessly together, helping staff work faster and smarter.
Employees can securely access files and tools from any device—ideal for hybrid and remote work.
Flexible plans and cloud-based infrastructure make it easy to scale as your business evolves.
Migrating to Microsoft 365 is easier than you might think - especially with expert support and a structured process.
Move emails, calendars, and documents from Google Workspace or other platforms with minimal disruption.
Equip your team with the knowledge they need to hit the ground running from day one.
Follow best practices to ensure a smooth transition and high adoption rates.
Get help before, during, and after migration to keep everything running smoothly.